OFFICE MANAGER
reporting to the Executive Director

ORGANIZATION
Girls Inc of the Island City (GIIC), located in the City of Alameda, is an affiliate of the national Girls Incorporated, the nation’s leading expert on issues affecting girls and young women. Serving the community for 45 years, GIIC provides critical programs that inspire all girls to be strong, smart, and bold^sm.

JOB DESCRIPTION:
The Office Manager is responsible for the operation of the Girls Inc front office at the Meyers Center.

PRIMARY RESPONSIBILITIES

Public Relations

• Serve as the front-line staff member who interacts with the public, program participants, Board members and community leaders
• Assume majority of responsibility for answering and directing calls
• Provide first level programmatic information and problem solving

Business Support

• Maintain central office files; prepare new employees packets
• Copy materials as needed
• Order, organize and store general office and custodial supplies
• Purchase stamps and fill postage meter
• Assist with general mailings
• Open and distribute mail
• Conduct daily computer back-up process
• Process travel arrangements for staff
• Prepare program billing statements for mailing

Board of Directors

• Copy, distribute and mail agenda and all other requested documents for the Executive Committee and Board of Director; maintain file for auditors
• Produce, maintain and distribute Board roster from information supplied by Board President and/or Executive Director
• Produce letters, memos, etc. as requested by the Executive Director on behalf of the Board
• Assist with new Board member tools kits including creation of folders and compilation of the Board Handbook
• Coordinate the process for creating new bank signature cards

DESIRED QUALIFICATIONS

• Computer literacy-training and experience with Windows (prefer MS Office Word and Quick Books Nonprofit Edition or similar fundraising/data base software); Excel; back up systems
• General office experience in reception; excellent oral and written communication skills; well-honed office management organizational skills; ability to set up and maintain filing and records systems
• Ability to operate, maintain and monitor use of copy machine, FAX machine, postage meter and other office equipment

Compensation: $12 per hour

Benefits: Vacation, sick and holiday pay

Work Status: Part-time; 20 hours per week

FSLA Status: Non-exempt

To apply:
Submit a cover letter, resume and salary history to:
Karen Kenney, Executive Director
1724 Santa Clara Ave
Alameda, California 94501

- or -

Send your resume, cover letter, and salary history in the body of the email (no attachments, please) to girlsincislandcityjobs@gmail.com

GIIC is an affirmative action/equal opportunity employer.